Simple Windows Tips to Avoid Viruses and Increase Security

I’m so eager to give you the #1 most helpful tip for making your computer more secure and less vulnerable to viruses and malware that I’m just going to jump right into it

//#1: Logon as standard user account that does not have administrative privleges!

For those of you who don’t know what that means, an account with administrative privleges may make changes to your computers settings and files.  For day to day use, we simply do not need this ability.  Whatever programs you use while you’re logged onto your computer with administrative privleges will have administrative access to your computer.

As an administrative user, when you click a “loaded” link in an email or a website, you can be directed to malware such as viruses, spyware and adware which will be able to deploy it’s payload on your computer.  If you do the same as a standard user – the payload will be enumerably less able to harm your computer because it can only ruin your user account profile, not your whole Windows installation.  Here is a link to an article “If you weren’t already worried about privledged users, you should be” where an industry professional is speaking about this concept as it relates to an enterprise setting, but the concepts are equally important at home and in the business.

So how do you make your user a standard user?  Well to summarize the process before getting into the details, you’re going to need to make sure you have one account to use as an administrative account and an additional account to use as a standard, or restricted, user.  This should be done on any computer running Windows 2000, Windows XP, Windows Vista and Windows 7.  We’ll update this post with a link to an artical that describes the process of configuring user accounts and user account permisions.

//#2 Be sure that you have an anti-virus program installed with current virus definitions!

At a minimum, run Microsoft Security Essentials.  Microsoft provides a free anti-virus program called Microsoft Security Essentials which provide basic anti-virus protection at no cost and free of advertisements and nag screens.  For greater levels of anti-virus protection and configurability, consider anti-virus programs from other vendors such as Symantec – Norton Anti-Virus and Symantec Endpoint Protection, McAfee, NOD32, Kaspersky, AVG and Sophos just to name a few.

//#3 Surf safely even though you have anti-virus software installed and updated!

Just because you have anti-virus software installed and up to date doesn’t mean that you’re invulnerable.  It’s a common misconception that, just because you have anti-virus installed, you’re 100% protected.  Anti-Virus software is prophelactic, it offers protection but not invulnerability.  A common response we get when diagnosing a virus is “but my anti-virus is up to date.”  I like to say “If you think that you’re not going to get wet tromping around in the rain just because you’re wearing rain boots, you’re mistaken.”  That’s what anti-virus is – protection – rain boots.  Watch your step – Don’t click on suspicious links.  If a friend messages you with a link, encouraging you to click on it, verify with them that they sent the link.  Don’t install browser plug-ins, unless you’re sure they’re from a vetted source.

//#4 Be warry of the FREE word!

There is somebody (countless somebodies) out there preying on our love of free stuff!  While there certainly are plenty of legitimate offers for free and valuable products and services – there are exponentially more bogus ones.  When you include the word ”Free” in a seach using a seach engine such as Bing.com or Google.com you will need to be especially careful.  For example – the term “free music download” is going to return results from sites that are designed to exploit you with advertisement of false or outragious offers for access to the free music.  A very common attack method is to bundle malware into the free content you download.  Another common method is to require to install a “Plug-In” to recieve the free content.  When surfing the web, searching the web and checking your e-mail – be extra suspicious of anything free and resist the urge to be curious.  Your assailant is counting on you not to resist the urge.

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SBS 2008 – Setting an Out of Office auto-reply in Outlook Web Access (OWA)

To set your Out of Office auto-reply in Outlook Web Access on SBS 2008 platform.  SBS 2008 uses Exchange 2007 so these directions work with OWA 2007 as well.

  1. Log in to your Outlook Web Access portal.  In Small Business Sever 2008 (SBS 2008) it will usually look like this http://remote.{companywebsite}.com
  2. Click Check E-Mail
  3. Click Options, which you’ll find in the upper right corner.
  4. Click on Out of Office Assistant
  5. Select Send Out of Office auto-replies.
  6. Check Send Out of Office auto-replies only during this time period and then set Start and End date and time range for the reply.
  7. Enter the message(s) that you want people to get while you are out of the office. (Scroll down to note that you have an option to set different text for those who are writing from inside your organization vs. those coming from the outside.)
  8. Be sure to select the second Send out of Office auto-replies to External      Senders if you want people outside of your organization to receive a reply.  You can copy and paste the you entered for the intra office auto-reply or you can send a different message.
  9. There is an option to send messages to everybody or only to people in their contact list.  Select Send Out of Office auto-replies to anyone outside my organization for most cases.
  10. Click Save in the top left corner and then you’re done.
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Windows 8 Uncovered

Windows 8 Logo

Microsoft Windows 8

The 8th version of Microsoft Windows is scheduled to be released to the masses in the last week of October 2012. In the world of technology, things are constantly changing. Windows 8 is bringing about some sweeping changes, mostly to the interface, which may take time for employees to learn and adjust to.

An overview of some major changes is listed below:

Tablet like Interface – The first thing you’ll notice when you first log in to Windows 8 is that literally everything has changed but should seem intuitively familiar to tablet and smartphone users. Instead of icons and folders you’ll have rectangular boxes, or tiles, which are similar to the icons on smartphones. These tiles are the “apps”. If you have Microsoft Office installed, you will see a tile on the main screen with the Office logo. When you click on the tile, the “app” will start. App tiles are live, or dynamic, which means they will show new information, like the number of new emails.

Windows 8 new interface was designed to be used on tablets, touch screens and PCs, thus making the overall interface very touch friendly. You’ll be navigating the old fashioned way with a mouse or track pad If you’re not using a tablet or touch screen.

Navigation – From the main screen of Windows 8, you’ll notice two things are missing. The first is the integral Start button that you’re used to finding on the bottom left. We usually use it to find and launch our programs. It’s now hidden. To access it, move your mouse to the bottom-left corner of the screen and it will appear.

The second major thing missing is the desktop as we know it. It has been turned into an app tile and can be found on the main screen. Clicking on the tile will open the desktop that you are accustomed to.

Windows 8 has incorporated some features from Apple’s OS that it is calling “Charms.” Moving your mouse to the corners of the screen represent an action, such as moving to the top-left corner of the screen bringing up a list of recently used apps that you can click on to open. The right corners of the screen launch features like Settings, Search and Devices.

Does Windows 8 work with my business? - Adoption of Windows 8 may pose a few hurdles to overcome. The largest concern is that its new interface is a large departure from other previous of Windows. For many employees, they are concerned with getting their work done. Becoming familiar with a new interface will be disruptive and take time away from getting their work done. Owners and Managers should work with their IT department, or provider, to provide training for their staff to ease the transition.

The next hurdle may be software compatibility. The software you’re using now may not work on Windows 8 when it’s first launched. While a lot of new versions of popular software are already compatible, older versions and less popular software may not be completely compatible at this time. You may also need to consider the cost of upgrading your software so that it IS compatible with Windows 8.

For many small businesses, Windows 8 will appear workstation by workstation as your company adds computers or upgrades aging ones. You may be thinking of migrating over to Windows 8 when it’s released but are unsure if the software you use will be compatible. Introducing one Windows 8 installation to your network is a good way to find out by installing and testing all of software that workstation will need to run.

If you have any questions about training for Windows 8 or implementing Windows 8 in your business, please contact us at 888 777-WURX (9879) or e-mail info@itwurx.net - See our COMPUTER SERVICES page to learn more about the services we offer.

 

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How do mulitiple monitors make you more productive?

Six Monitor Multi-Screen Setup

Dual or multiple screen monitors can help boost productivity significantly, enabling businesses to complete tasks and meet client concerns much more efficiently and speedily.  Studies have shown this to be true of a multi-screen setup time and time again.

At first thought, people may find the use of dual screens a bit excessive or unnecessary, but there is more than meets the eye with a dual screen setup.  As a matter of fact, dual screens are quite typical and quad or more displays are not unheard of!  There are a lot of advantages to using dual screens, provided that you can cope with the minor cons and challenges of utilizing a dual screen setup.

Increased productivity is the number one motivating factor to deploy multiple monitors. Several studies have indicated that using dual displays can boost productivity anywhere from 10 to 40 percent. Paticularly if you use multiple programs at the same time, multiple displays allow you to have a improved view (physically and metaphorically) of what tasks you are working on, better keep track of workflow and divide tasks based on the monitors you are using.

Let’s take a look at this example, you might need to be constantly online on social networking websites like Linkedin, Twitter, Facebook, or Google+ to interact with your clients and respond to questions and concerns. You may also need to attend to other tasks, which can be cluttered and confusing when done all on one screen. With a dual or multi-screen setup, you can keep your social networking tasks on one display, and the rest of your tasks on the other.

Space and resources may be an issue for some, but considering the increased productivity that goes with adopting dual monitors, you will accomplish your tasks much earlier and much more efficiently. This will offset the additional costs, especially in the long term.  Multiple monitors can be placed side by side or stacked one on top of the other.  There is a selection of various stands available to assist you arranging monitors to your preference.

If you are looking to give multiple monitors a try or need help with your multi-screen setup, please contact us at 888 777-9879 or sales@itwurx.net and we’ll be glad to assist you with product selection and multi-screen setup.

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